KIDS and Sharepoint: Creating a Secure Intranet
The Collaborations product is the basis for your agency Intranet. This is your secured online destination, available only to the staff you authorize – but accessible from wherever they have Internet access. Because it is hosted on the secure KIDS network – it allows your staff to reuse their KIDS credentials, avoid the vulnerability of public forums and configuration challenges of hosting a similar web server yourself.
The Microsoft SharePoint toolbox offers a wide range of online tools that end users can tailor to your organization. All features mentioned have tight integration with the Microsoft Office applications with which your staff are already familiar.
Threaded discussion boards: Gain consensus among staff about topics in a format that is more efficient and accessible than long chains of email correspondence.
Shared Calendars: Use agency SharePoint calendars side by side with your Outlook calendar. Easily add, update or delete events and share to all others within your organization.
Wiki: Simple authoring environment for policy manuals, procedure documentation, etc.
Document Library: A document library in SharePoint allows for easy storing, sharing, collaboration and tracking of documents. By placing a document in a Sharepoint library rather than distributing via email – you ensure everybody’s revisions to that document is stored in one location. This approach helps you avoid manually joining edits from multiple staff.
Meeting Workspaces: Meeting workspaces allow you to plan a meeting, add the agenda of the meeting, invite attendees and manage the minutes. Meeting management integrates neatly with your Microsoft Outlook.
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